Recruit members by promoting it to the executive committee and general members at least 3 weeks prior to the RHSV. Depending on how many volunteers needed, advertise the RHSV through emailing club members, recruitment posts on Facebook and Twitter, during lectures, club meetings and other RHC events.

RHC students from a variety of different health degrees and backgrounds (e.g. rural vs metropolitan, school-leaver vs non-school leaver) should be selected. Also having both male and female volunteers will allow students to feel comfortable in engaging, and for those schools who have a high Aboriginal and Torres Strait Islander population where there is gender-specific cultural protocols for interactions. Consider collaborating with nearby RHC’s to increase the mix of health professions and sharing resources. More information about various health careers and printouts can be found online at (Appendix 6).

Confirm member attendance and notify students of their roles and responsibilities while on the RHSV, the time commitment and intent on providing funds for travel, meals and accommodation. Consider organising a half-day training session the weekend before the RHSV to run through the program. Ensure all volunteers are available on the day of the RHSV. This is especially important if the visit spans across multiple days, that it does not interfere with university exams or other priorities.

Working with Children Checks may be required so check state or territory requirements about working with children. Ask schools for their suggestions. More information is available at Appendix 4.