Planning a Parent Teachers Information Session

Particularly for parents in rural areas, the prospect of children going to university can be daunting. The aim of the session is to provide teachers and parents with the opportunity to hear about your experiences as health students, ask questions, and have any concerns addressed. Like the student workshop, it’s important that it be fun and relaxed. 

Points to keep in mind when planning the session: 
 
Organisation of event details 

  • Encourage involvement in planning from teachers 

  • They can offer insight on how such events work best at their school 

  • Discuss an appropriate venue  

  • Staff rooms or school halls offer a good size and use of tea/coffee facilities 

  • Research appropriate timing 

  • Check with the school and the community for coinciding events that may impact on attendance 

Promotion and Invitations 

  • Early promotion of the event is essential to maximise attendance (Promotional poster in appendix 2) 

  • Ask the school to send letters and permission slips (appendix 8) home to parents in advance 

  • Request that the event be published in newsletters and school notices 

  • Consider advertising across multiple schools in the region for a combined event 

Presentation 

  • Think of how your communication style might differ for an adult audience 

  • Interaction and practical activities can be useful to break the ice 

  • Capture the interesting nature and diversity of health career options 

  • Avoid conveying a sense of feeling disoriented in your course 

  • Be flexible with how the session flows 

  • Be open to sharing your personal journey and experience in your course 

  • Offering nibbles, tea and coffee helps promote interaction 

Follow Up 

  • Put a post-RHSV follow-up notice in the newsletter thanking those who attended and jogging their memory about the content of the session 

  • Provide the RHSV Information Sheet (appendix 8) to students to take home to parents.